Step-by-step Instant Solution
Attached you will find the project document and objectives of a book bag drive for a local Adopt-a-school program you are managing. You have successfully completed the project and now it is time to present the project to the sponsors in Microsoft PowerPoint.
Managing the Project:
Prepare a project closure report that will include:
- A project summary that provides an overview of the project objectives and scope.
- A list of activities stating the completion criteria for the project. This will include the main deliverable for the project.
- A list of outstanding business activities, risks, and issues not included in the project. This will include the risks that occurred and how they were resolved.
- The final evaluation and sign-off from the client or customer.
- Lessons learned.
Initial Project Assessment
The initial project assessment is the most important aspect that usually decides
the success of any project of a company. In this, as a manager and leader of a major
company that has agreed to participate in the citywide Adopt-a-School program, I have
to lead the program for the Book Bag drive sponsored by this company. In this
consideration, as the project manager, the initial project assessment can be conducted
1. Project Charter Document
The main project objective of the company is to fulfill the needs of the customers
through availability of the Book Bag drive in the market. Further, this project objective is
also related to increase sales of the Book Bag drive and influence the customers to take
part in viral marketing of the products (Berman, 2007). At the same time, this project
objective can also be considered as making a brand image of the Book Bag drive in the
market and reputation of the company as a quality product. Finally, the project objective
of this company is also related to make greater standing and competitive edge in this
industry for a long time.
At this stage, it can be stated that the project has various scope in the market
related to the Book Bag drive to maintain its value in the market through making
revenue. Additionally, customers would get full satisfaction in this initial stage of the
project because of the promotional cost. Now, as the project manager, the role is to
reach towards maximum customers and achieve the setting goals and objectives of the
company effectively and efficiently (Berman, 2007). Further, as the project manager,
establishment of the company image between customers is also a responsibility that
has to be accomplished.
Benefit to Customers:
Every project is established in the motive of providing benefits to the customers
and grabs the opportunity of their faith and trust on the business policy of the company.
In this scenario, the benefits of implementing the project to the customers can be seen
as efficiency in delivering the products and services and enhanced customer
satisfaction (Berman, 2007). Further, this project would also provide benefits to the
customers a good quality product. However, this project can fulfill the needs of the
children of the community in order to ensure that they would start the school.
At the same time, the benefits of implementing the project to the customers can
also be assumed as generating interests for organizing book drives and other benefits,
such as packing in manageable boxes.
Project Assumptions and Constraints:
It is a true fact that a project in the initial stage faces various challenges in the
path of the success. Further, manager would ensure that project team members are
available as needed to complete project tasks and objectives. The other assumption of
the project is that team members will adhere to the manager through proper
communication. Thus, the items that must be in place or that could hinder the project as
the constraints are the budget of the project, and time restrictions, as well as resource
limitations (Royer, 2014). Additionally, resource skill limitations are also a constraint of
the project that can delay the working system of the project operations. In this, the
budget of the project is the main part to accomplish the project successfully. However, in
case of lack of proper budget in the initial stage of the project, the success would be
On the other side, time restrictions can also adversely affect the project that can
be seen as stress and mental pressure of the manager and on the other employees.
Time restrictions can increase the costs of the project because of achieving the goals of
the project at the right time that would require other resources (Royer, 2014). In most of
the situations, resource limitations, such as man power and lack of enough products
can create constraints in the project initiation stage. At last resource skills limitations,
such as lack of talented employees can also hinder the project initiation stage.
The project success generally depends on the participation of the various
stakeholders. These stakeholders are concerned with both internal and external
environment of the organization (Royer, 2014). In this consideration, the internal and
external parties involved in and affected by the project as citywide Adopt-a-School
program for the Book Bag drive are described as below:
The internal parties that are directly involved in this project are employees of the
company, team members of the project, and manager/leader. Further, marketing
department members and quality control department can also be considered as internal
stakeholders/parties that are involved in the completion of the project (Kendrick, 2015).
Apart from these internal stakeholders, director of this company is also involved to
check the initiation stage of the project that is on the right track or not.
The external parties involved in this project are the project sponsors, retailers,
and wholesalers. These external stakeholders can participate in the project execution
effectively and efficiently because they can help to promote the product (Kendrick,
2015). The project sponsors are the most important stakeholders that help to influence
people through their relationship with the buyers. Further, customers, such children and
their parents, as well as school community are also some external stakeholders affected
by the project effectively.
This section is important for accomplishment of the project because it makes the
strategy easy to understand and target the objectives. In this, tasks of the project and
their completion dates can be involved to make the program easy and effective (This
can be understood from the following table:
Tasks of the Project
Initial Project Start
Complete Gathering Requirements of the
Complete Design of the Project
Initial Meeting with Team Members
Appropriate training to the team members
Preparation of site facilities for implementation
Citywide School Visits
Preparation of Progress Report
Submission of Final Report of the Project
Broad-level Cost Estimate:
In order to accomplish a project successfully, cost estimation is required to know
the total budget of the project. In this scenario, the overall project cost for team
resources would be at least $10,000 in which various costs can be included in a one
month citywide program. Further, the cost of the specific purchase or services would be
at least $5000 in which fuel, meals, and accommodation can be included (Taylor, 2007).
Apart from these project cost, the costs of the marketing items can also be considered
and it would be almost $2000 to implement the project.
Now, there is a question that who will be funding the project. It can be assumed
that the sponsors of the project would arrange funds for the project to make it
successful. Furthermore, the company can also provide some funds to initiate the
2. Stakeholder Analysis Document and Scope Statement
The main stakeholders that are affected by the project can be assumed as kids
that attend school, and their parents, as well as the school community. And, students
that attend the junior college can also be considered as stakeholder for the Book Bag
drive. These stakeholders are the main target of the project because they show their
interest and expectations to purchase the Book Bag drive (Taylor, 2007). The level of
interest of these stakeholders is different in which children show a high level of interest.
After that their parents and school community show reasonable interest to purchase the
book bag drive.
However, the expectations of these stakeholders are almost same in which
students show some different expectations than the other stakeholders because of style
and fashionable nature. Therefore, these stakeholders are most important for this
citywide Adopt-a-School program due to future business concern in the market (Taylor,
2007). Thus, it can be expected that these stakeholders have important influence on the
success of the project. These are the base of this product in the future consideration
when they would purchase on the regular basis.
3. Scope Statement
This project has many various scopes in the market that can effectively establish
the business of this company. In this, the scope of this project can be seen as grabbing
attention of the stakeholders towards the Book Bag drive and increasing earning
through fewer efforts and expenses in the marketing of the products.
Paper#9256291 | Written in 27-Jul-2016Price : $17.85